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2018 Rooster Days Festival Food Vendor Application

Thank you for your interest in being a food vendor at the 2018 Rooster Days Festival in Broken Arrow. We want to take this opportunity to share with you the procedures in becoming a vendor in our festival.
Application Procedure: DEADLINE: Wednesday, December 15, 2017
All of these steps must be completed in order to apply.
1. Fill Out Online Application Form
2. Copy of printed menu with prices
3. At least 1 photo (no larger than 4" x 6") showing your overall trailer display.Section Label
4. DO NOT SEND MONEY UNTIL YOU ARE ACCEPTED AS A 2018 VENDOR
Notification
If you are accepted as a vendor at Rooster Days, you will be sent an acceptance letter with a contract. This contract must be returned to us with your required payment, proof of insurance and tax permit.
Please omit Corn Dogs from your menu as we have entered into an exclusive agreement for this item.
Waiting List:
If our response to you indicates you have been placed on a waiting list, you will remain on the waiting list until there is an opening. If an opening becomes available, we will notify you immediately and send you the necessary contract to be returned to us with the required payment.
Rates:
Our current space rental rate for food vendors is: $500 flat fee, $25.00 maintenance deposit, vendor retains 75% of gross sales. Note: Space Rental fee is non-refundable, $25 maintenance deposit will be refunded after festival
Bank:
Rooster Days will only accept coupons as payment. Payment to vendors will be made in the form of check at scheduled weigh-in time. There will be NO opportunity on-site for cashing checks. Please plan accordingly. If any vendor selects to take cash as payment during the festival, they will be asked to close and cash out immediately. The vendor will retain 65% of gross sales. Move out will still be Sunday night at the close of the festival.
Please understand that no application materials, including pictures and/or menus, will be returned.
IMPORTANT INFORMATION REGARDING FESTIVAL
Location:
Central Park, 1500 S. Main, Broken Arrow, Oklahoma
Important Dates and Times:
MANDATORY FOOD VENDOR MEETING: Wednesday, May 9th at 10:00 a.m.
SET-UP and Health Department Visits --- Wednesday, May 9
10a: Food Vendors Check-In and Mandatory Meeting
10:30a: Place food trailers & Electrician on-site to handle hook ups
1p – 5p: Health & Fire Department Inspections
Festival Hours
Thursday, May 10: 4:00 p.m. to 11:00 p.m.
Friday, May 11: 4:00 p.m. to 11:00 p.m.
Saturday, May 12: 10:00 a.m. to 11:00 p.m
Sunday, May 13: 12:00 p.m. to 6:00 p.m.
Entry Deadline:
All applications must be received by December 15, 2017. You will receive written notification of acceptance or waitlist status by March 7, 2017.
Additional information:
If vendors leave before the end of the festival, the Rooster Days Committee reserves the right to refuse participation in future Rooster Days Festivals. Vendors will receive a “check in” packet on set-up day with festival information.
Tax rate:
The current rate is 8.517% (If you do not have a permit, tax will be collected at the end of the festival.)
Parking:
Vendor daily parking will be available on site. Vendors will each receive 2 parking passes. Parking passes must be displayed in the front window. Refrigerated supply truck parking will be provided on site. You will need to provide your own extension cords for plugging in. No vehicles may be parked in front of any doors except for loading or unloading on set-up day. If you park in unassigned areas your vehicle may be towed at owner’s expense.
Security:
Security will be on duty around the clock. The community center building will be locked at 11:00 p.m. each night of the festival. The committee has hired security for the entire festival.
If you have any questions, call us at (918) 893-2103 or email jessica.mugg@bachamber.com.
FOOD VENDOR APPLICATION - DUE December 15, 2017
***APPLICANTS MUST SUBMIT THIS APPLICATION, A PHOTO OF THEIR CONCESSION AND A PRINTED MENU BY THE DEADLINE IN ORDER TO BE CONSIDERED FOR FESTIVAL. VENDORS WILL BE NOTIFIED OF ACCEPTANCE OR DENIAL BY December 15, 2017.***
2018 Festival costs: Vendor Fee - $500 & $25 maintenance deposit. Vendor retains 75% of gross sales. If accepted, all vendors will be required to return signed contract, vendor fee, and proof of insurance.
ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED
Contact Name
Mailing Address
Is it ok to text this number?
Are you a returning vendor to Rooster Days?
Site Requirements:
**Any discrepancy in the amp requirements requiring the use of a generator or pulling more amps than listed, will result in an additional charge to the vendor.
Are you capable of operating independent of electrical and/or water hookup?
Are you self-contained for water?
Are you capable of operating out of opposite sides at the same time:
Rooster Days reserves the right to request references for any applicant.
**All vendors must comply with Oklahoma State Health Department Guidelines. Rooster Days is not responsible for lost business due to non-compliance. **
If you have any questions, call us at (918) 893-2103 or email jessica.mugg@bachamber.com.
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